PMP Application Audit – Quick Tips

1- If your Application is audited by the PMI

By applying to take the Project Management Professional (PMP) exam you also automatically agree to comply with the Project Management Institute’s (PMI) audit terms. The PMI clearly writes about this in the PMP Credentials Handbook.

  •  If you get audited you will be notified by Email: If your application does get pulled for an audit (after you make the payment) you will not be given a candidate ID to schedule the exam.
  • Information about the audit: PMI will give you information on how to proceed. Throughout the audit process you will be asked to send in hard copies of important information including your education and training. It must be sent to the Project Management Institute through express courier service or regular mail. Your documents will be verified once received.
  • If your audit goes well: You will be given your candidate ID through e-mail, so you can schedule your exam.
  • Audit duration: The entire audit process usually lasts around 10 days depending on how long it takes for information to be received. You can learn more about real-life situations from people who have been audited, in our PMP Forums accessed through our Members Area.

2- Three ways to fail the audit

According to PMI there are three ways that you can fail an audit:

  • No Fault: Avoid this by making sure you have all your documentation before you submit your PMP Exam application. However, if for some reason, your education or experience cannot be confirmed, through no fault of your own, then PMI will still let you fail the audit. You may reapply as soon as you have your experience hours documented or confirmation of your degree.
  • Non-Compliance: If you are audited and you simply have too much going on in your life to participate in the audit, then you can choose not to give any audit responses. Similar to pleading “no contest,” the candidate is subject to a one year suspension period before he/she can apply for the PMP Exam again.
  • Fraud: It’s not worth it to lie on your application! If you provide false information on your PMP application and you fail an audit because of it, you will be permanently suspended from sitting for any PMI exams. And they truly do mean forever.

3- Time of Audit Notification

The audits are completely random and you will be informed via email that you have been selected. This email is usually sent to you very shortly after you submit your application.

  • The Clock Stops Here: At this point, it is important to realize that once you are being audited the “clock stops”. By this we mean that normally you have 1 year following the submission of your application to take the PMP exam. But during the audit, this “clock stops” and does not continue until after your audit has been processed. So if your audit takes 6 weeks, then you have 1 year and 6 weeks to take the exam from the moment that you submitted the application.
  • Audit Package: After informing you that you are audited, the PMI will prepare the “audit package” for you. Log on to your account at PMI to find it.

4- Audit Package tips

The audit package contains the details that you have submitted for each of your projects on your application. It also contains further instructions. You will now have to do the following:

  • Your Reference Contacts: In your application you named a primary contact person for each of the projects that you had worked on. Forward the appropriate section of the package to each of your primary contacts. They now have to verify that the information listed is correct, print and sign the document, put it into a sealed envelope and then put another signature across the sealed flap of the envelope. And yes, the PMI is very serious about this last one.
  • Copy of your 35 Contact Hours Certificate: Just print the certificate that we provide after you pass our Final Test to show that you have received 35 Contact Hours of training related to the 9 PMBOK Guide Knowledge Areas.
  • Copies of your degrees: You might also be asked to provide copies of your degrees.

5- Submit your Audit Package soon

The sooner you submit your audit package, the sooner you’ll get your candidate ID. PMI is usually rather quick in processing your audit documents after you send them in. It can take as little as 4-10 days.

  • Wait for the confirmation email from PMI: After you send your audit package, you’ll receive an email of acceptance from the PMI and it will give you instructions on how to schedule an exam appointment.
  • Know the Prometric Centers near you: You will take the exam in one of the many Prometric test centers worldwide, and the Prometric website is also the place where you schedule the exam online.
  • Mark your Exam Day: There is usually no problem scheduling your exam on Prometric web site unless you want a Saturday appointment. Many people who have taken the exam recommend taking it on a Monday or Tuesday; you’ve had the weekend to rest up, and the day prior to testing to take care of loose study ends and be absolutely certain of your knowledge.
  • You have a year to fix your exam date: The year allotted between acceptance and actually taking the test is to allow for rescheduling should a complication arise. Once you are accepted, it really is best to go online and set your exam date right away. If you schedule it for about 2-4 months after you receive your acceptance, you’ll have time to study without having to cram.
  • Check your other obligations! Make sure your family obligations, birthday parties, business trips and your other obligations are taken into account before you fix the exam date.

Quick Tips

Quick Tip 1

Our recommendation is that once you are ready to submit your application to PMI, submit it first to your primary contacts. Ask for their comments and if they don’t agree then you can make changes before you send it off.

Quick Tip 2

Start out by reading the PMP Credentials Handbook to gain a basic understanding of the audit process. Interested in learning more? Go to PMI website in the Career Development section.

Quick Tip 3

PMI audit selection process is completely random, so don’t waste your time listening to and worrying about the rumors of profiling or trigger conditions.

Quick Tip 4

PMI will inform you about their audit decision via email as soon as you make your payment. Should you fail the audit, PMI will refund the money that you paid for the PMP Exam minus an administrative fee of $100.